Sembly vs Otter (2026): price, team caps and SSO for a small company
Otter is cheaper per seat for very small teams. Sembly gets interesting when you're past Otter's user caps, or when IT wants single sign-on and you're nowhere near 100 people.
Prices and limits come from the vendor pages linked on this page, checked Oct 21, 2026. We have not tested these tools hands-on; “Unknown” means we couldn't verify it. Vendors change pricing often, so confirm before you buy.
Quick answer
- 1–5 people, lowest price: Otter Pro at $8.33/user/month (annual) is the cheaper seat. Sembly Basic ($10) covers exactly one user.
- 6–25 people: Otter needs Business at $19.99 (annual). Sembly Pro is $20 annual and goes up to 40 users, so it's a near tie on price. Try Sembly →
- 26–40 people: Otter Business caps at 25 billed users; Sembly Pro still fits.
- SSO for a small team: Sembly MAX lists custom SSO from 3 users at $30/user (annual). Otter's SSO needs a 100-user minimum license.
- Long meetings: Otter Pro stops at 90 minutes per meeting; Sembly lists unlimited meeting hours on paid plans.
Side by side
| Sembly | Otter.ai | |
|---|---|---|
| Free option | Free Trial: 1 user, 1 meeting hour per month, 2 months of history | Basic: 300 transcription minutes per user per month, 3 lifetime file imports |
| Entry paid plan (annual / monthly) | Basic $10 / $17, exactly 1 user | Pro $8.33 / $16.99, max 5 users |
| Team plan | Pro $20 / $29 per user, 1–40 users | Business $19.99 / $30 per user, max 25 users |
| Meeting length / hours | Unlimited meeting hours on every paid plan | Pro: up to 90 min per meeting; Business: up to 4 hours |
| SSO | MAX $30 / $39 per user, 3-user minimum (custom SSO, audit log, HIPAA) | Enterprise only; SSO and SCIM need a minimum 100-user license |
| Platforms | Google Meet, Teams, Zoom and Webex; microphone recordings and media uploads | Zoom, Microsoft Teams and Google Meet; iOS and Android apps |
| Automation | Zapier on every plan; webhooks and MCP from Pro | Zapier, Salesforce and HubSpot on Pro (asterisked by Otter); MCP server on Basic |
| Compliance | SOC 2 Type II, GDPR; HIPAA on MAX and Enterprise | HIPAA as an Enterprise add-on |
| Source | Sembly pricing | Otter pricing |
| Try Sembly → | Otter pricing → |
What each costs per month, by team size
| Team size | Sembly, annual | Otter, annual | Sembly, monthly | Otter, monthly |
|---|---|---|---|---|
| 1 person | $10 Basic | $8.33 Pro | $17 Basic | $16.99 Pro |
| 3 people | $60 Pro | $24.99 Pro | $87 Pro | $50.97 Pro |
| 5 people | $100 Pro | $41.65 Pro | $145 Pro | $84.95 Pro |
| 10 people | $200 Pro | $199.90 Business | $290 Pro | $300 Business |
| 25 people | $500 Pro | $499.75 Business | $725 Pro | $750 Business |
| 50 people | $1,500 MAX | Price not public Enterprise | $1,950 MAX | Price not public Enterprise |
Cheapest plan that fits each team size and billing choice, without SSO. Otter above 25 users is Enterprise (price not public).
Pick Sembly if…
- Your team is over 25 people, or you want SSO without a 100-seat commitment.
- You run long workshops or calls on Webex.
- You want webhooks, MCP access or "risks, issues and notable events" in notes (Sembly Pro).
Pick Otter if…
- You're 1–5 people and price matters most.
- You want a free plan you can actually use every month (300 minutes per user).
Also compare: Fireflies vs Sembly · Fireflies vs Otter · Otter alternatives.
Get your team's exact number
Team size, annual or monthly billing, SSO or not. Every tool's bill, sorted.
FAQ
Is Sembly cheaper than Otter?
For 1 to 5 people, no: Otter Pro is $8.33 per user per month on annual billing versus Sembly Basic at $10 for a single user. For 6 to 25 people it's close: Otter Business is $19.99 and Sembly Pro is $20 per user per month (annual). Above 25 users Otter needs Enterprise, while Sembly Pro goes to 40.
Does Sembly have a free plan?
Sembly has a Free Trial plan: 1 user, 1 meeting hour per month and 2 months of history. Otter's free Basic plan includes 300 transcription minutes per user per month.
Which has SSO for a small team, Sembly or Otter?
Sembly MAX lists custom SSO at $30 per user per month on annual billing with a 3-user minimum. Otter's pricing page says SSO and SCIM require a minimum 100-user license.
How many users can Otter Pro and Sembly Pro have?
Otter Pro allows up to 5 users and Otter Business up to 25 billed users. Sembly Pro allows 1 to 40 users; Sembly MAX goes from 3 to 500.
Does Sembly work with Webex?
Yes. Sembly's pricing page lists Google Meet, Teams, Zoom and Webex on every plan. Otter lists Zoom, Microsoft Teams and Google Meet.