Fireflies vs Otter vs Fathom vs Granola: what a 10-person team actually pays
Most comparisons quote one seat. Teams buy ten. Below: the real monthly bill for 10 seats, which plan you need before IT signs off (SSO), what the free plans actually include, and the fine print on AI action items.
Every price below comes from the vendor pages linked in the Source column, checked Oct 16, 2026. We have not tested these tools hands-on yet; “Unknown” means we haven't verified it.
Quick answer
- Cheapest paid plan, annual billing: Otter Pro, $83.30/mo for 10 seats. Fireflies Pro is next at $100/mo. Try Fireflies.ai →
- Monthly billing, no annual commitment: Granola Business at $140/mo (it's monthly-only), then Otter Pro $169.90, Fireflies Pro $180 and Fathom Team $190.
- IT requires SSO? Then none of the cheap plans qualify on Otter, Fathom or Granola: SSO is Enterprise-only. Fireflies: Unknown, check before you buy.
- Output quality (do decisions and owners come out right?): not tested yet. See below.
Seat math: 10 people, per month
Prices per seat per month. “Annual billing” is the per-month price when you pay yearly.
| Tool / plan | Annual billing | 10 seats / mo | Monthly billing | 10 seats / mo | Notes | Source |
|---|---|---|---|---|---|---|
| Otter.ai Pro | $8.33/seat | 10 × $8.33 = $83.30 | $16.99/seat | 10 × $16.99 = $169.90 | — | source |
| Fireflies.ai Pro Try Fireflies.ai → | $10/seat | 10 × $10 = $100 | $18/seat | 10 × $18 = $180 | — | source |
| Fathom Team | $15/seat | 10 × $15 = $150 | $19/seat | 10 × $19 = $190 | 2-user minimum | source |
| Granola Business | Not offered | — | $14/seat | 10 × $14 = $140 | Billed monthly only | source |
| Otter.ai Business | $19.99/seat | 10 × $19.99 = $199.90 | $30/seat | 10 × $30 = $300 | — | source |
| Fireflies.ai Business Try Fireflies.ai → | $19/seat | 10 × $19 = $190 | $29/seat | 10 × $29 = $290 | — | source |
| Fathom Business | $25/seat | 10 × $25 = $250 | $34/seat | 10 × $34 = $340 | — | source |
| Fireflies.ai Enterprise | $39/seat | 10 × $39 = $390 | Unknown | Unknown | Annual price listed | source |
| Granola Enterprise | Unknown | Unknown | from $35/seat | from $350 | “From” price | source |
| Otter.ai / Fathom Enterprise | Unknown | Unknown | Unknown | Unknown | Fathom Enterprise is quote-only | Otter · Fathom |
Also in the category:
| Tool / plan | Annual billing | 10 seats | Monthly billing | 10 seats | Source |
|---|---|---|---|---|---|
| tl;dv Pro | €18/seat | 10 × €18 = €180 | €29/seat | 10 × €29 = €290 | source |
| Read AI Pro | $15/seat | 10 × $15 = $150 | $19.75/seat | 10 × $19.75 = $197.50 | source |
tl;dv lists prices in EUR. Read AI has no free plan in our data.
Free plans: what you actually get
| Tool | Free plan | Limits we could verify | Source |
|---|---|---|---|
| Otter.ai | Yes | 300 minutes per month | source |
| Fireflies.ai | Yes | Unknown Try Fireflies.ai → | source |
| Fathom | Yes | Unknown; AI-generated action items are on paid plans | source |
| Granola | Yes (Basic) | 30-day note history | source |
| tl;dv | Yes | AI notes for 10 meetings | source |
| Read AI | No (per our data) | — | source |
SSO and IT approval
If your company requires single sign-on, the price that matters is the Enterprise price, not the Pro price.
| Tool | SSO / admin (per vendor) | Workplace note | Source |
|---|---|---|---|
| Otter.ai | SSO on Enterprise only; HIPAA available for healthcare | Common in workplaces; SSO only on Enterprise | source |
| Fireflies.ai | Unknown — check the vendor security page | Bot joins calls; check IT policy on recording bots | source |
| Fathom | SSO/SCIM, HIPAA BAA on quote-only Enterprise (since Jul 2026) | SSO/SCIM moved to quote-only Enterprise (Jul 2026) | source |
| Granola | SSO, admin controls, org-wide training opt-out on Enterprise | Enterprise from $35/seat/mo | source |
| tl;dv | SSO/SCIM on Enterprise (secondary) | SSO/SCIM on Enterprise only | source |
| Read AI | Unknown | Unknown | source |
AI action items: the fine print
- Fireflies: action items and summaries consume AI credits (secondary source). How many credits each plan includes: Unknown. Zapier is available from Pro, and app & CRM integrations are on paid tiers.
- Fathom: AI-generated action items are on paid plans (vendor page). CRM field sync is on Business.
- Otter: action-item behaviour Unknown. CRM integrations are on Enterprise, not Pro (vendor blog).
- Granola: action-item behaviour Unknown. Business includes Attio, Notion, HubSpot, Affinity, Zapier and Slack integrations, plus MCP & API.
Decisions vs action items: not tested yet
The thing that matters most to a team lead is whether the notes get decisions, owners and dates right, and whether they keep “not decided” separate from “decided”. We haven't tested that yet, so we don't rank these tools on quality. Our scripted-meeting test (the same meeting recorded in every tool) is coming; subscribe to get the results.
FAQ
Which is cheapest for a 10-person team: Fireflies, Otter, Fathom or Granola?
On annual billing, Otter Pro is cheapest at 10 × $8.33 = $83.30/month, then Fireflies Pro at $100, Granola Business at $140 (monthly billing only) and Fathom Team at $150. On monthly billing: Granola Business $140, Otter Pro $169.90, Fireflies Pro $180, Fathom Team $190. Prices checked Oct 16, 2026; confirm on the vendor pricing page.
Which of these has SSO for a 10-person team?
Per the vendors' pricing pages, SSO is Enterprise-only on Otter, Granola and tl;dv, and Fathom moved SSO/SCIM to a quote-only Enterprise plan in July 2026. For Fireflies, SSO availability is Unknown in our data; check the Fireflies security page.
Does Fathom have a free plan?
Yes. Fathom has a free plan; its AI-generated action items are listed on paid plans. The exact free-plan limits are Unknown in our data.
What does the Otter free plan include?
Otter's free plan includes 300 minutes per month.
Does Granola have a free plan?
Yes. Granola Basic is free with 30 days of note history.
Are Fireflies action items unlimited?
According to a secondary source, Fireflies action items and summaries consume AI credits. Credit amounts per plan are Unknown in our data; check Fireflies' pricing page.
Which is best for a small team?
We have not tested them hands-on yet, so we don't rank output quality. On price alone, Otter Pro and Fireflies Pro are the cheapest paid seats; Fathom Team needs at least 2 users; Granola Business is monthly-only. If your IT team requires SSO, budget for an Enterprise plan.